Job Title: Executive Assistant / Executive Business Partner

About Randstad Enterprise

As the leading global talent solutions provider, Randstad Enterprise enables companies to create sustainable business value and agility by keeping people at the heart of their organizations. Part of Randstad N.V., we combine unmatched talent data and market insights with smart technologies and deep people expertise. Our integrated talent solutions — delivered by Randstad Advisory, Randstad Sourceright and Randstad RiseSmart — help companies build skilled and agile workforces that move their businesses forward.

Randstad Enterprise supports some of the world's most renowned brands to build their talent acquisition and management models that not only meet their business needs today but also in the future. We offer solutions in the Europe, Middle East and Africa (EMEA) region, Asia Pacific (APAC) region, as well as in the North America (NAM) region. This results in a digital way of working and requires a proactive mindset.

Our solutions know no limits; we have proven experience delivering market-leading MSP, RPO, Total Talent, and Services Procurement Solutions including technology, talent marketing, talent intelligence, and workforce consulting services. We create the best talent experience, from attraction to onboarding and onto ongoing career development, we understand the human and digital touchpoints that compel talent to join and stay with a company. We know where the talent of tomorrow is, how they behave, what they are looking for, and how to build their loyalty toward a specific company employer brand. We push the boundaries of our industry to be able to see around the corner for our clients, continually investing in innovation to stay ahead in our market.

Purpose of the Job

We are seeking a proactive and highly organized Executive Assistant to act as a strategic business partner to the Country Director. This role is central to ensuring seamless day-to-day operations and driving key initiatives forward. The ideal candidate will be a master of communication and coordination, adept at managing executive priorities while simultaneously championing employee engagement and internal communications across the organization.

Key Responsibilities

Executive & Strategic Partnership

• Act as a strategic partner to the Country Director, ensuring seamless day-to-day operations and the effective execution of business strategy.

• Own and manage the Country Director's calendar, streamline priorities through proactive problem-solving, and coordinate with high-level internal and external stakeholders.

• Manage the planning, preparation, and follow-up for key strategic meetings, including Weekly and Quarterly Business Reviews (WBRs, QBRs).

• Provide executive-level support by drafting talking points, creating board-ready presentations (PPT), ensuring brand alignment, and managing minutes and action items.

• Oversee project management for special initiatives as needed, ensuring cross-functional alignment and timely delivery.

Internal Communications & Content Creation

• Develop and execute end-to-end communication plans for organization-wide initiatives, leadership updates, change management, and cultural moments.

• Manage and draft all company-wide communications, including professional emails, newsletters, announcements, and memos on behalf of leadership, ensuring a clear tone that aligns with our brand voice.

• Create compelling written and visual storytelling assets using tools like Canva and PowerPoint to foster a culture of transparency and belonging.

• Partner with HR and leadership to communicate strategy, new processes (e.g., Dayforce comms), and recognition campaigns (e.g., monthly awards, leaderboard announcements).

• Maintain and manage internal records, reports, distribution lists, and communication channels like WhatsApp groups in a structured and confidential manner.

Employee Engagement & Event Management

• Conceptualize, plan, and launch end-to-end engagement programs to enhance the employee experience, including recognition, wellness, and DEI initiatives.

• Design and facilitate virtual and in-person events, such as leadership town halls, team engagements, and employee meet-ups, to build connection and morale.

• Support key HR and culture programs, including conducting pulse surveys (e.g., Peakon), analyzing data to surface insights, and supporting onboarding to embed our culture from day one.

• Liaise with internal teams and stakeholders to ensure timely follow-ups on all engagement and communication activities.

Position Requirements

• Proven experience providing high-level executive support to senior leadership.

• Strong background in strategic internal communications, messaging, and change communication.

• Skilled in stakeholder management and building relationships across all levels of an organization.

• Demonstrated experience planning and executing internal and external corporate events.

• Direct involvement in designing and managing organizational culture and employee engagement programs.

• Advanced proficiency in Microsoft Office Suite and Google Workspace.

• Hands-on experience using design tools like Canva for creating internal communications and event collateral.

• Familiarity with survey tools (e.g., SurveyMonkey, Peakon) for feedback and engagement tracking.

• Comfortable and proficient with collaboration tools such as Slack and Zoom.